Introduction

WORDLANCING respects your privacy and is committed to protect Data. This Privacy Policy will inform you as to how we look after Data when you visit and use our Website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

Glossary

You OR Your: shall refer to the Users of our Website. Data: the information that we collect from you while using the Website. Service(s): means the services provided through WORDLANCING’s Website which includes but are not limited to writing, translation, data entry and proofreading.

Important information and who we are

Purpose of this Privacy Policy:

This Privacy Policy aims to give you information on how WORDLANCING collects and processes Data through your use of our Website, including any Data you may provide through this Website when you book and/or register and/or use our Services, as well as sign up to our Website. It is important that you read this Privacy Policy along with our Terms and Conditions when we are collecting or processing Data about you so that you are fully aware of how and why we are using this Data. This Privacy Policy supplements other notices and Privacy Policies and is not intended to override them.

Controller

Wordlancing is the controller and responsible for Data (referred to as “ Wordlancing “, “we”, “us” or “our” in this Privacy Policy). Wordlancing is the controller and responsible for this Website. If you have any questions about this Privacy Policy, please contact us using the details set out below.

Contact details

If you have any questions about this Privacy Policy or our privacy practices, please feel free to contact us through the email address:

E-mail address: (———-)

Changes to the Privacy Policy and your duty to inform us of changes

We keep our Privacy Policy under regular review. It is important that the Data we hold about you is accurate and current. Please keep us informed if Data changes during your relationship with us.

Third-party Links

This Website may include links to third-party websites and plug-ins. Clicking on those links or enabling those connections may allow third parties to collect or share Data about you. We do not control these third-party websites and we are not responsible for their privacy statements. We recommend you read the Privacy Policy of every Website you visit.

Data that we collect

Data means any information about the User from which it can be identified. It does not include Data where the identity has been removed (anonymous Data). We may collect, use, store and transfer different kinds of Data about you, which is including, but not limited to the following:

• Identity Data includes first name, middle name, username or similar identifier, date of birth and gender.
• In case you are registering as a company we may collect data which includes but are not limited to (Articles of Incorporation, Commercial Registry, Tax Card)
• Data about your CV and your previous works which you implemented or wrote.
• Contact Data includes phone number, e-mail and postal addresses.
• Financial Data includes your bank account information, credit card details, cardholder name, expiration date, authentication code and billing address.
• Technical Data includes your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access the Website.
• Profile Data includes your username and password, your interests, preferences, purchasing power, reviews and ratings, feedback and survey responses.
• Usage Data includes information about how you use our Website.
• Geolocation Data.

In addition to the categories noted above, we may also collect certain location Data if you have instructed your device to send such Data via the privacy settings on that device, or, for example, if you have uploaded any books or translated files or data. We also collect, use and share aggregated Data such as statistical or demographic Data for any purpose. Aggregated Data could be derived from Data but is not considered Data in law as this Data will not directly or indirectly reveal your identity. For example, we may aggregate your usage Data to calculate the percentage of users accessing a specific Website feature. However, if we combine or connect aggregated Data with Data so that it can directly or indirectly identify you, we treat the combined Data as Data which will be used in accordance with this Privacy Policy. We do not collect any special categories of Data (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership). Nor do we collect any information about criminal convictions and offences.

If you fail to provide Data

Where we need to collect Data by law, by using our Website, and you fail to provide the required Data, we may not be able to perform our Services. We will notify you if this is the case at the time.

How is Data collected?

We use different methods to collect Data from and about you including through: 6.1 Direct interactions. You may give us your Identity, contact and financial Data by filling in forms or by corresponding with us by phone or e-mail or otherwise. This includes Data you provide when you undertake the following:

• Using our Website;
• writing, proofreading, or translating documents or data entry;
• Enter a social competition, promotion or survey; or
• Provide us with feedback or contact us.

6.2 Automated technologies or interactions. As you interact with our Website, we will automatically collect technical data about your browsing actions and patterns. We collect this Data by using cookies, server logs and other similar technologies.

How we use Data

To the extent possible, we want to provide you with relevant content and a tailored experience when you use our Services, and we use Data about you to do that. We will only use Data when the law allows us to. Most commonly, we will use Data in the following circumstances:

• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal obligation.
• Where we need to carry out surveys.
• Where we need to personalize content, user experience or business information.
• Where you have given consent.

Generally, we do not rely on consent as a legal basis for processing Data although we will get your consent before sending third party direct marketing communications to you via e-mail or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use Data

Performance of our Services:

We process Data because it is necessary for the performance of our Services through our Website. In this respect, we use Data for the following:

• To prepare a proposal for you regarding the Services we offer;
• To provide you with the Services as set in the scope of our Services, or as otherwise agreed with you from time to time;
• To deal with any complaints or feedback you may have;
• For any other purpose for which you provide us with the Data which we collect.

In this respect, we may share Data with or transfer it to the following:

• Subject to your consent, independent third parties whom we engage with to assist in delivering the Services to you;
• Our Professional Advisers where it is necessary for us to obtain their advice or assistance, including lawyers, accountants, IT or public relations advisers;
• Our Data storage providers.

The legal basis for the processing of the aforementioned Data categories is Art. 6 (1) (a) of the European General Data Protection Regulation (GDPR) and UAE Federal Data Protection Law no. 45 for year 2021. Due to the said purposes, in particular to guarantee security and a smooth connection setup, we have a legitimate interest to process this Data.

Legitimate interests:

We also process Data because it is necessary for our legitimate interests, or sometimes where it is necessary for the legitimate interests of a third party. In this respect, we use Data for the administration and management of our business, marketing purposes, archiving or statistical analysis.

Legal Compliance:

We also process Data for our compliance with a legal obligation which we are under. In this respect, we will use Data for the following:

• Resolve disputes or troubleshoot problems;
• Prevention of infringement of any Intellectual Property Rights of other writers
• Prevent fraud and other potentially prohibited or unlawful activities;
• Comply with relevant laws, respond to legal requests, prevent harm, and protect our rights and the rights of other users and third parties;
• As required by tax authorities or any competent court or legal authority.

Marketing:

We may send you marketing messages about Services we provide which may be of interest to you, as well as other information in the form of alerts, newsletters, notifications for discounts and deals, or functions which we believe might be of interest to you or in order to update you with information which we believe may be relevant to you. We will communicate this to you in a number of ways including by telephone, SMS, e-mail or other digital channels as appropriate.

Communication:

• Communicate with you or facilitate communication between you, our affiliates
• Host your reviews, ratings, photos, videos and other content;
• Customize your experience, including customizing the ads shown to you on and off our website;
• Respond to your questions and comments.

Promotional offers from us:

We may use Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which merchants, products, Services, discounts and deals may be relevant to you. You will receive marketing communications from us in case of using our Website, and you have not opted out of receiving these marketing communications.

Third-party marketing:

• We will get your express opt-in consent before we share Data with any third party for marketing purposes.
• You can ask us or third parties to stop sending you marketing messages at any time by logging into the Website and checking or unchecking relevant boxes to adjust your marketing preferences, or by following the opt-out links on any marketing message sent to you or by contacting us at any time

Cookies:

You can set your browser to refuse all or some browser cookies, or to alert you when the Website set or access cookies. If you disable or refuse cookies, please note that some parts of this Website may become inaccessible or not function properly.

Change of purpose:

We will only use Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contacts us on the e-mail address   (———-) If we need to use Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process Data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law

Opting out:

Where you opt-out of receiving these marketing messages, this will not apply to data provided to us as a result of a redemption of a Service, warranty registration, Service experience online, or other relevant transactions.

Disclosures of Data

We may share Data with the parties or purposes set out in section (11) in relation to the specified purposes for which we will use the Data above. We may share Data with third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use Data in the same way as set out in this Privacy Policy. We may share Data with third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use Data in the same way as set out in this Privacy Policy. You hereby consent, agree, and license to WORDLANCING to share your Data with the Service Providers.

Data of Children

Our Services are not intended for children, which we consider to be: (i) individuals that are 18 years of age or below, or the age of legal majority in your jurisdiction; or (ii) when processing Data on the basis of a contract, the age of legal capacity to enter into the agreement. We will only collect or process Data belonging to children under very limited circumstances. We might need to collect personal information belonging to children as part of our Service if, for example, the personal information is required as part of an experience-related reservation. We will only collect personal information belonging to children if it is provided by and with consent of a parent or guardian. If we become aware that we have processed the personal information of a child without the valid consent of a parent or guardian, we will delete the personal information.

Data security

We have put in place appropriate security measures to prevent Data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to Data to those employees, contractors, third party service providers and other parties who have a valid need to know. They will only process Data in accordance with our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected Data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data retention

How long will we use Data?

We will only retain Data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory or reporting requirements. We may retain Data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you. To determine the appropriate retention period for Data, we consider the amount, nature and sensitivity of the Data, the potential risk of harm from unauthorized use or disclosure of Data, the purposes for which we process Data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, or other requirements When it is no longer necessary to retain Data, we will delete it

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access Data (or to exercise any of your other rights). This is a security measure to ensure that Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information to improve our Services.

How do we deal with the “right to be forgotten”?

You have the right to request the erasure of Data that we hold about you in certain circumstances, for example if it were not acquired for, or has ceased to be necessary for, a lawful purpose. This is known as the right to be forgotten. Where you request that we erase your Data, we will usually only do so where the Data has ceased to be publicly available or where we no longer use it.

LAWFUL BASIS

Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best Service and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process Data or for our legitimate interests. We do not use Data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us. Comply with a legal obligation means processing Data where it is necessary for compliance with a legal obligation that we are subject to.

Third-Party Service Providers

External Third Parties

Service providers provide the Services throughout our Website. Professional advisers ow writers acting as processors or joint controllers including lawyers, bankers and auditors an others as the case may be, who provide consultancy, banking, legal and accounting services.

YOUR LEGAL RIGHTS

You have the right to: Access to Data on our Website. This enables you to receive a copy of Data we hold about you and to check that we are lawfully processing it. Request correction of the Data that we hold about you. This enables you to have any incomplete or inaccurate Data we hold about you corrected, though we may need to verify the accuracy of the new Data you provide to us. Request erasure of personal Data. This enables you to ask us to delete or remove Data where there is no good reason for us to continue to process it. You also have the right to ask us to delete or remove Data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase Data to comply with local law. Object to processing of Data where we are relying on a legitimate interest (or those of a third party) and there is something about your situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object to where we are processing Data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms. Request restriction of processing of Data. This enables you to ask us to suspend the processing of Data in the following scenarios:

• If you want us to establish the Data’s accuracy.
• Where our use of the Data is unlawful, but you do not want us to erase it
• Where you need us to hold the Data even if we no longer require it as you need it to establish, exercise or defend legal claims.
• You have objected to our use of Data, but we need to verify whether we have overriding legitimate grounds to use it.

Withdraw consent at any time where we are relying on consent to process Data. However, this will not affect the lawfulness of any process carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide the Services to you. We will advise you if this is the case at the time you withdraw your consent. You will not have to pay a fee to access Data (or to exercise any of the other rights). How to contact us? If you have any questions about how we use Data, or you wish to exercise any of the rights set out above, please contact us on our contact details mentioned in Section 4 of this Privacy Policy.